Top Bookkeeping Tips for Freelancers

freelance bookkeeping

Many businesses choose to use a freelancer if they need occasional work completed, or do not need somebody full time. Small businesses and sole-traders might hire a bookkeeper after the end of each financial year to input all of the data they need to produce year-end accounts. Time differences – if you are working with an international freelance bookkeeper, be mindful of the time differences. There are many qualifications within bookkeeping, so you could decide on the level of skill that you consider appropriate to manage your financial recording. It may be that experience is more important, in which case you should look for a bookkeeper that has experience with a similar-sized organisation, or in a related industry.

How do I become a freelance bookkeeper?

  1. Get online.
  2. Connect to cloud software.
  3. Create service bundles.
  4. Increase your revenue per client.
  5. Get free referrals.
  6. Build your digital presence.
  7. Don't forget traditional marketing.
  8. Stay on top of your expenses.

This workspace can help you maintain productivity and organise your operations. Since sole traders are legally responsible for their services, finding the right insurance is crucial to protecting you against the unexpected. Altogether, freelance bookkeeping is an excellent opportunity to profit from your skills. We want to help you to get started on your studies without the burden of excessive course fees that some providers charge. Award-winning support, training and study resources should not cost you the earth, which is why we have kept our course fees very competitive to help on your journey to success. To assess which level you can start at, you will be required to either provide current and relevant qualifications.

Relax about tax

Pop in your details below and we’ll be in touch within one working day to set up your trial dashboard. By downloading our free templates, you agree to our licence agreement, allowing you to use the templates for your own personal or business use only. You may not share, distribute, or resell the templates to anyone else in any way.

freelance bookkeeping

Try out a few different options and see which makes the process most straightforward. Accounting software packages can upload receipts directly to the software if you want to make sure your bookkeeping is accurate and up-to-date. This way, all your documents are in one place, and you can easily keep track of your spending. Business Accounting Basics hasfree bookkeeping templatesto assist in the process. One template that we have received requests for is a cash book that runs from April for the taxation year.

What Criteria Should I Look for in a Freelance Bookkeeper?

And once you have your first clients, you’ll probably find referrals are a valuable source of new business. And given the nature of dealing with financial matters and the risk if you make a mistake, investing in Professional Indemnity Insurance is recommended. This will meet the cost of actions by a third party if they’ve suffered a financial loss as a result of something done by you or your company. You can save on insurance cover with exclusive discounts from specialist providers for IPSE members. Various courses are available for all of the most popular bookkeeping software, often available from the companies themselves, as well as third party providers.

Hiring the right bookkeeper can make a big difference to your business. AMR have been with Ultra since we launched our business from lockdown in 2020. Knowledgeable, informative, responsive and retail accounting friendly describes the AMR team and our initial positive experience as a prospective and now new client. We have been very satisfied with our book keeping support, via team member Jenny.


For example, it means you’re prepared if you are ever audited by HMRC. It can also act as proof of income when you’re applying for a mortgage or other credit. Set aside time to do the books every week – fall behind and you may struggle to catch up.

Depending on how many clients you pick up, you’ll need to manage dates and deadlines. Alternative, project management and productivity platforms like Clickup can be really useful tools to help you manage your responsibilities. By deciding on the type of clients, their business structure and industry they operate in, you’ll be able to market yourself correctly. You’ll also be able to position yourself in the areas you have the right expertise in. The amount a self-employed bookkeeper working from home can charge per hour varies according to experience and qualifications. But self-employed bookkeepers in the UK are currently typically charging between £15 to £35 per hour.

Digital communication tools, like video call and messaging apps and virtual meeting software, are also essential for running a successful bookkeeping business from home. You could use an old-fashioned paper-based system, or Office tools like Excel. But your life as a self-employed bookkeeper will be much easier with bookkeeping software. But obviously, the more clients you acquire, the more your subscription will pay for itself.

Record the transaction in the cash book template once the sale appears on his bank statement. Payment of outgoings is either by debit card or Direct Debit and is easy to track. A few business expenses are also claimed using an expense claim form and paid by bank transfer. With SimpleBooks, it’s easy to generate, send and chase invoices for every client on your roster. Set automated reminders, and watch the funds — when they land — blend seamlessly into your accounts overview.

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Having a fee structure set out will make it clear to potential clients how much you charge so they know exactly how much you expect to be paid. It’ll avoid time wasters and ensure that you only deal with selling to clients who are willing to pay your fees. Due to the financial nature of a bookkeeping business, certain licences are required for handling personal information and protection against fraudulent funds. First, inform the government of your freelance services by registering as a sole trader. You’re legally responsible for your business as a sole trader, but you get to keep all the earnings after taxes.

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